Active Bids and Forms

Active Bids and Forms

The Westmoreland County Community College Purchasing Department is accepting proposals for the following open bids and/or request for proposals. Click on the active links below to obtain the desired bid/RFP packages or other related documentation. Please review the documents carefully to ensure compliance with all specifications and instructions. Contact Jill Budny at budnyj@westmoreland.edu if you have any questions or require clarification as to the requested information. In order to review and/or print available documents, you will need Adobe Acrobat Reader.

It is the bidder's responsibility to check the website for changes to an active bid/RFP prior to the submittal deadline/opening. Any issued addenda will be posted in addition to the bid/RFP documents. The bidder will be held to the bid/RFP and all addenda. Westmoreland County Community College will not be responsible for any incomplete downloads, missing documentation, or errors as relative to this process.

Quote 5453 - Title IX Training

Quote 5454 - DEI Training

RFP 955 - Applicant Tracking System Due Date: July 19, 2021 on or before 2:00 PM EST

RFP 956 - PLEASE NOTE THE MANDATORY PRE BID WILL NOW TAKE PLACE ON JULY 7, 2021 at 10:00 AM

RFP 956 - Chemistry Lab Redesign Due Date: July 19, 2021 on or before 2:00 PM EST

RFP 956 - Addendum 1 - MANDATORY PRE BID DATE CHANGE

RFP 956 - Addendum 2

RFP 956 - Room Plans 1

RFP 956 - Room Plans 2

RFP 957 - Time and Leave Reporting Software Due Date: July 27, 2021 on or before 2:00 PM EST

RFP 958 - Math Placement Assessment Due Date: July 23, 2021 on or before 2:00 PM EST

RFP 959 - TV's and Accessories Due Date: August 13, 2021 on or before 2:00 PM EST

RFP 960 - Desks and Whiteboards Due Date: August 13, 2021 on or before 2:00 PM EST

RFP 961 - Ladibugs Due Date: August 13, 2021 on or before 2:00 PM EST

RFP 962 - Computers Due date: August 13, 2021 on or before 2:00 PM EST

RFP 963 - Multimedia Equipment Due Date: August 13, 2021 on or before 2:00 PM EST

RFP 964 - Technology Installation Due Date: August 13, 2021 on or before 2:00 PM EST

 

Policy approved by the Board of Trustees – September 28, 2005

Revision approved by the Board of Trustees – April 25, 2007

Contracts for Services and Personal Property

1. If a contract is $20,000 or greater, the college shall, with public notice, solicit competitive bids and shall award the contract after approval by the board of trustees to the lowest responsible bidder.

2. If a contract is $10,000 or greater but is less than $20,000, the college shall solicit written competitive quotes from at least three (3) responsible vendors and shall award the contract after approval by the board of trustees, to the lowest responsible vendor.

3. If a contract is $2,000 or greater but is less than $10,000, the college shall solicit written competitive quotes from at least (3) responsible vendors and shall award the contract, after approval by the college president or his designee, to the lowest responsible vendor.

4. If a contract is less than $2,000, the college may award the contract without soliciting competitive quotes with the approval of the college president or his designee.

Construction and Repair

1. If a contract is $20,000 or greater, the college shall with public notice, solicit competitive bids and shall award the contract after approval by the board of trustees, to the lowest responsible bidder.

2. If a contract is $10,000 or greater but is less than $20,000, the college shall solicit written competitive quotes from at least three (3) responsible vendors and shall award the contract after approval by the board of trustees, to the lowest responsible vendor.

3. If a contract is $2,000 or greater but less than $10,000, the college shall solicit written competitive quotes from at least three (3) responsible vendors and, shall award the contract, after approval by the college president or his designee, to the lowest responsible vendor.

4. If a contract is less than $2,000, the college may award the contract without soliciting competitive quotes with the approval of the president or his designee.

5. In an emergency in which a part of the college facility may become unusable, on the approval of the Department of Education, a contract may be awarded without soliciting bids or quotes.

6. Bids under public notice shall be received in sealed envelopes at a designated place and time and shall be opened publicly.

7. A bond shall accompany bids under public notice for construction, reconstruction, and repair with corporate surety or certified check in an amount of 10 percent of the amount bid. If a bidder, upon award of the contract, fails to comply with the requirements as to a bond guaranteeing the performance of the contract, the bid bond or certified check shall be forfeited.

8. The bidder to whom a contract for construction, reconstruction, and repair is awarded shall furnish bonds to guarantee the performance of the contract and payment for labor and materials . Bonds shall be in compliance with the Public Works Contractors’ Bond Law of 1967. Failure to furnish bonds shall void the previous award.

9. Those contracts involving telecommunications services, provided that, in the case of utilities not under tariff with the Pennsylvania Public Utility Commission, contracts made without advertising and bidding shall be made only after receiving written or telephonic price quotations in accordance with the procedures specified in section 9(a) of this paragraph.

a. Written or telephone price quotations from at least three qualified and responsible contractors shall be requested for all contracts that exceed $10,000 but are less than the amount requiring advertisement and competitive bidding or, in lieu of price quotations, a memorandum shall be kept on file showing that fewer than three qualified contractors exist in the market area within which it is practicable to obtain quotations. A written record of telephonic price quotations shall be made and shall contain at least the date of the quotation, the name of the contractor and the contractor’s representative , the construction, reconstruction, repair, maintenance or work which was the subject of the quotation and the price. Written price quotations, written records of telephonic price quotations and memoranda shall be retained for a period of three years.

Policy approved by the Board of Trustees – September 28, 2005

The board of trustees authorizes the college to recommend purchases from the Commonwealth of Pennsylvania, Department of General Services, Bureau of Purchases Contract Approved Suppliers List for items in an amount in excess of $10,000. State contract purchases shall be approved by the board of trustees, but will not require advertising, public bidding or formal quotes

Policy approved by the Board of Trustees – September 28, 2005

No individual has the authority to enter into purchase contracts unless specifically authorized by the board of trustees or the president. Any such purchases are considered unauthorized and become a personal obligation to the vendor by the individual making the purchase, unless otherwise approved in writing by the president.